Document Management System
NiceLabel’s Document Management System (DMS), built for the needs of labeling, is a HTML5 web application that stores all documents in a centralized indexed database repository. The web application provides a browser-based user interface that enables business-wide access and faster design and approval workflows without the need to install or maintain any software on local workstations.
Secure centralized storage
All label documents are stored in a central SQL database. Users check-in and check-out documents to prevent conflicts if multiple individuals might want to edit the same document at the same time.
Automatic version control
Version control allows multiple people to make changes to a document without the fear of overwriting a previous version. It also helps you track and keep a history of all changes.
Unique indexing and search
All elements contained in the label template are indexed for fast and easy search allowing your business users to quickly find, visually compare, and modify templates. Search not just label names, but also label content such as text fields, variables, fonts, and barcodes. Database storage returns instant query results across the entire labeling landscape helping you avoid redundant or duplicated label variations.
Secure, electronic approval workflows
The publishing approval workflow automates the routing of label documents and quality control managers for review and approval. The stakeholders are notified via email. They can approve or reject changes from the Web application.
Label comparison provides quality assurance
The label compare feature automatically compares two labels or revisions and graphically highlights the differences. This lets you easily see differences that you would not see with the human eye and helps you achieve a previously unavailable level of quality control, label data accuracy and template consolidation.
User, process and device management
To comply with your company's quality and security requirements, you need to control access to the labeling system just as you do to the financial data.
Secure role based access control
Role-based access control (RBAC) regulates access to documents and resources based on the roles of individual users. RBAC is supported using Windows Active Directory authentication. NiceLabel offers administrators limitless ability to provide the access and provisioning that users require. At the same time, administrators have the control required to ensure that users only have access to specific software features (e.g. label design, manual printing) and documents (label templates) that they need.
Device management and alerts help avoid unplanned downtime
Device management and alerts provides a real-time overview of all connected printers, active print jobs and connected clients allowing IT support to quickly resolve downtime issues. Devices can automatically alert error condition via email notification.
History & reports provide full traceability
History and reports provide full traceability of all label printing and all label changes. All records are kept for your or agency review.
NiceLabel LMS includes a development environment (where changes are originally made) as well as a production environment (what end users use). Additional third or fourth tier environments are licensed separately.
Change and transport system
The NiceLabel Change and Transport System (CTS) is a tool that helps you transport changes between non-production and production environments. The system also helps you transport changes across decentralized servers.
Web Printing System: PowerForms Web
PowerForms Web is a web application that allows all manual printing applications to be centrally deployed and scaled business wide with a single click. The PowerForms Web module helps you centrally deploy on-demand labeling applications across all of your workstations, all of your remote locations and beyond to your suppliers, contract manufacturers or 3rd party logistics providers (3PL). Next-generation web technology allows you to deploy consistent labeling solutions from five users to many thousands of users in seconds.
Thin client-side printing application
NiceLabel PowerForms Web is the only Web printing solution that utilizes client-side processing and client-side printer management. Client-side processing means that print streams and print previews are generated by the local PC and not by the remote server that introduces a time lag and network traffic. Client-side printer management allows local users to use any Microsoft Windows printer driver, control the settings locally and not be restricted by what printers the server supports. PowerForms Web requires a thin client application to be installed only on first-time use. The installation does not require administrator privileges.
Extend to suppliers, contract manufacturers or 3PLs
Collaborate with your suppliers to eliminate the need for goods-in relabeling. Give contract manufacturers and 3PLs access to labeling centrally controlled by you. Business partners can have access to manual web printing solution or they can integrate the web printing form with their ERP system.
Integrated Printing System: Automation
Businesses can significantly reduce printing effort and achieve new levels of accuracy and productivity by using the Automation module’s unmatched integration capabilities. Automation’s features let you integrate and automate printing from existing business systems without any coding. Automation empowers you to streamline complex printing processes, eliminating errors and improving print productivity. The all-in-one server architecture includes predefined data inputs, data mapping, individual images of the print environment and workflows, a print engine and load balancing for high volume environments.
All-in-one print server
Your company’s individual printing processes and complex data transformations can be produced using the NiceLabel Automation Enterprise module. The data processing and integrated print server are part of a centralized service. All transactions and data processing happen in the same memory space. In-memory processing is 100x faster than transmitting data between applications and servers. The all-in-one architecture also reduces downtime and simplifies maintenance.
Pre-built connectors provide seamless integration
Architected and scalable to meet the integration needs of five printers to many thousands of printers, it provides unique options for connecting other barcode labeling applications – whether via the latest web services technology or with the pre-built integration to SAP® and Oracle applications.
Data mapping provides integration without coding
NiceLabel Automation receives and transforms data into any formats so you don’t have to modify your existing systems or applications. The built-in data mapping tool helps you easily extract and map data from common formats like XML, CSV or fixed-width text files. The mapping tool also supports legacy system modernization by supporting data in unstructured formats such as legacy reports or printer commands.
Configurable business rules and workflows
The engine integrated into Automation for workflows allows for printing enquiries to be dynamically configured based on a unique logic that is applied to the incoming dynamic data. By processing the incoming data, the engine can adapt the workflow to be carried out and apply the required logic. I.e. various incoming data can be processed differently, for example a dynamic selection of different label etiquettes, printer, properties, etc. Even completely different workflows are possible without changing the configuration.
64-bit architecture provides unmatched performance and reliability
Automation was architected from the ground up for the modern 64-bit multi-core architecture to provide the fastest, most reliable and efficient printing capability. Automation is a 100 % native 64-bit “next generation” application that uses new technologies to maximize printing productivity and take up minimum computer resources at the same time.
Scalability you can't outgrow
Scalability and reliability are built into the Automation architecture. It provides failover and high availability options required for business-critical operation. Automation supports load balancing to optimize performance in high volume environments.
Manage your entire labeling process and users for maximum print productivity
A next-generation all-inclusive label management system
The NiceLabel LMS is a next-generation all-inclusive label management system for businesses that operate a quality management system and for regulated enterprises. The NiceLabel LMS includes everything you need to standardize, centralize and control your labeling.
The NiceLabel LMS includes a label designer, application builder, document management system, web printing system, integrated printing system, a non-production environment and a change and transport system. It is scalable from five users to many thousands of users and can be extended to remote locations, suppliers or contract manufacturers.
The NiceLabel LMS is available in two versions. The following description refers to the Enterprise version.